Monitoring and Evaluation Officer- Singida
JOB DESCRIPTION
(Subject to successful grant contract sign off)
Purpose of the position:
The Monitoring and Evaluation officer will support the M&E specialist and the regional project coordinator in all monitoring and evaluation activities for the ENRICH program in the region. S/he will support establishment of systems for gathering, reporting and analyzing performance data for impact and sustainability of project implementation.
Roles and Responsibilities:
Work with project team to establish systems for gathering, reporting and analyzing performance data for impact and sustainability of project implementation.
Coordinate all monitoring, evaluation and research tasks and deliverables for the project and ensure that all required reports and documentation for the project in the region is timely submitted.
Ensure timely preparation and submission of monthly, quarterly, semi-annual and annual progress reports on the status of project implementation in the region.
Ensure timely communication with the project team and other relevant partners to ensure proper documentation and sharing of project best practices.
Support the M&E specialist to review and provide feedback to programs on the quality of methodologies established to collect monitoring data and document the protocol that are in place for collecting and aggregating of data.
Work with the M&E specialist to establish an effective system for assessing the validity of data through verification and appropriate technology.
Support program staff and other implementing partners in review of progress reports in accordance with approved reporting formats.
Ensure that monitoring data are discussed in the appropriate forum such as the district and regional nutrition multi-sectoral steering committee and partner meetings in a regular basis.
Facilitate key project evaluation exercise including baseline, mid-term evaluation and end of project evaluations while ensuring appropriate documentation and dissemination of the results.
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Minimum Qualification required:
BSc in Public health, community development, statistics, social or development related studies.
Experience: A minimum of 3 years working experience in Health, and/or Nutrition projects in Monitoring and Evaluation.
Preferred:
Other skills
Excellent communication and presentation skills in English and Swahili
Significant experience in working with government officials, donors and multi-partner programmes
Proven experience in facilitating effective project documentation and dissemination of results to a wide range of audiences.
Ability to take initiatives, team player who is able to work with minimum supervision
Good computer skills in MS office (Excel, word, PowerPoint etc), data processing packages(SPSS, Epi Info)
Basic understanding of advocacy approaches and advocacy issues at local and national level.
Other Competencies/Attributes:
Must be a committed Christian, able to stand above denominational diversities.
Perform other duties as required.
Working Environment / Conditions:
Work environment: Willing to work in rural areas and travel extensively in Singida and Shinyanga regions.
On call: During working hours unless there is an emergency.
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Health and HIV/AIDS Advisor
JOB DESCRIPTION
Purpose of the position:
Under the supervision of the Business Development and Quality Assurance Director, the Health and HIV/AIDS Technical Advisor will contribute towards the attainment of WVT fundraising goal and objectives through coordinating Health and HIV/AIDS grant fundraising efforts. Additionally, the Health and HIV/AIDS will coordinate engage and network with internal and external stakeholders to position WVT grant acquisition. Incumbent will consulate the Senior Grants Compliance Officer, to ensure grants under their respective portfolio are complaint to donors and the Government of Tanzania policies and requirements.
Key Roles and Responsibilities:
Grants acquisition/fundraising
Implement WVT’s GAM Fundraising Strategy.
Develop, implement and update regularly grant acquisition plan for Health and HIV/AIDS.
Undertake regular donor scoping, landscape assessment and forecasts for Health and HIV/AIDS, including RFA/tender analysis.
Ensure adherence to WVT’s GAM and Partnership’s practices and policies in pursuing grants.
Liaise with WVT’s departments, WV (EARO/SOs/GC) and potential partners (prime/subs) in the preparation of Health and HIV/AIDS bids.
Coordinate development of concept notes/proposals for identified funding opportunities (solicited and unsolicited) for Health and HIV/AIDS.
Provide Health and HIV/AIDS technical advice on key bid elements including proposal design, potential partnerships etc.
Stakeholder engagement - focused and intentional/donors/GoT preferred partner
Implement WVT’s GAM Engagement Strategy.
Develop key engagement material (e.g. sector capacity statements, meeting talking points, stakeholder strategy analysis etc.) for Health and HIV/AIDS.
Liaise regularly and build relationships with key internal Health and HIV/AIDS (EARO, Global Centre and Support Offices) and external Health and HIV/AIDS (bi-, multi-lateral donors and government entities) stakeholders.
Update and maintain a database/register of key stakeholders and their representatives, and key documents (strategies, policies, reports etc.) for Health and HIV/AIDS.
Gather intelligence and influence stakeholders approaches to inform WVT’s fundraising strategy on Health and HIV/AIDS.
Coordinate engagement efforts with key WVT departments such as Communications, Advocacy and ISP and IPD.
Organize institutional arrangements with Health and HIV/AIDS key stakeholders (e.g. pre/teaming agreements, MoUs and support letters etc) to support WVT’s fundraising efforts.
Networking - involves informal/formal and less focused. More profiling/awareness raising/marketing/brand presence/understanding the terrain and explore possible partnerships/preferred partner
Identify Health and HIV/AIDS key stakeholders and draw a networking plan with clear outcomes.
Actively gather intelligence of Health and HIV/AIDS key stakeholders i.e. location, interventions, portfolio, strategies etc.
Build relationships with Health and HIV/AIDS key stakeholders (e.g. INGOs, LNGOs, civil society, government ministries and national bodies/platforms).
Attend/Organize/Represent WVT at key national and strategic events to profile/market the organization’s Health and HIV/AIDS approaches and achievements.
Donor compliance (10%)
Ensure all grant-making processes are completed upon awarding of Health and HIV/AIDS grants.
Coordinate grant start-up workshop and process for new Health and HIV/AIDS projects/programs with relevant stakeholders.
Together with the Senior Grant Compliance Officer and SO representative advice the CoP/Project manager on key donor compliance standards/measures, including reporting, programmatic standards and M&E tools.
Oversee grant close-out for Health and HIV/AIDS projects/programs.
Capacity development (10%)
Develop and execute WVT’s capacity building plan for non-PDD staff on fundraising around Health and HIV/AIDS.
Articulate WVT’s and the Partnerships’ Health and HIV/AIDS strategy to non-PDD staff.
Internal WV processes (5%)- for performance management
Ensure compliance to Partnership and WVT standard’s (LDRs, Performance Agreements, Performance Reviews, Online Security Training, OurVoice Survey etc)
Complete grant associated training such as ProposalPro and Gateway-to-Grants (G2G).
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Minimum Qualification required:
Master’s Degree in Medicine or other Health Sciences with 10 years practical experience in Public health including HIV/AIDS with a reputable organization
Experience:At least 5 years’ experience in program planning, implementation, monitoring and evaluation of Health and HIV&AIDS programs
Preferred:
Other technical skills and abilities:
Training, facilitation and coordination skills.
Proposal/concept papers development for fund raising .
Research, monitoring and evaluation skills.
Needs assessment and report writing skills.
Experience in developing successful, community-based Health, Nutrition and HIV&AIDS programs.
Ability to build partnerships/networks with other stake holders
Excellent verbal and written communication skills.
A strong aptitude for organizational change, participatory and servant leadership, innovation, learning, team building.
Keen sense of justice and gender equity
Working knowledge of child sponsorship as a programming and support mechanism.
Full ability to communicate cross-culturally and be cross-culturally sensitive.
Other Competencies/Attributes:
Must be a committed Christian, able to stand above denominational diversities.
Perform other duties as required.
Working Environment / Conditions:
Work environment: Office-based with frequent travel to the field
Travel: ___ Domestic/international travel is required.
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Grants Program Officer, Tanzania
JOB DESCRIPTION
PURPOSE OF POSITION:
Under the direction of the Business Development and Quality Assurance Director, the Grants Program Officer will support the efforts of World Vision Tanzania to develop and diversify its sources of funding.
KEY RESPONSIBILITIES:
Program Development and Resource Acquisition:
Working with BDQA Director, SMT and Technical Leads identify funding opportunities from Support Offices, government donors, multilateral agencies and other donors.
Draft synopsis of funding opportunities to facilitate decision making on whether to pursue new grant and other external funding opportunities.
Coordinate the development of concept papers and prepare proposals (including logical frameworks, draft budgets, budget narratives, and monitoring and evaluation plans) for Support Office (SO), government, private and multilateral
donors.
Maintain the grant tracking tool to track the status of active funding opportunities, submitted proposals, and proposal approvals and next steps.
Assist grant staff in preparation of annual operating plans and sector strategies and implementation plans.
Ensure adherence to Business Development Partnership Policies and Procedures.
Relationship Management, Engagement and Networking:
Assist WVT in the development and strengthening of relationships with key stakeholders including Support Offices, donors (multilateral, government, foundations and private) and other international agencies.
Act as focal point for assigned SOs and donor relationships and portfolio.
Work with SOs to coordinate donor and SO program visits.
Ensure WVT programs provide opportunities for supporting the development of new alliances and collaboration.
Develop and maintain effective external and internal relationships with various stakeholders.
Ensure program updates as needed by key SOs, the Regional Office, donors and partners.
Develop key engagement material (e.g. capacity statements, talking points, stakeholder strategy analysis etc.).
Liaise regularly and build relationships with key internal (EARO, GC and SOs) and external (bi-, multi-lateral donors and government entities) stakeholders.
Donor Compliance:
Ensure all grant-making processes are completed upon awarding of grants.
Coordinate grant start-up workshop and process for new projects/programs with relevant stakeholders.
Together with Senior Officer Grant Compliance/SO representative/QA staff advice the CoP/Project manager on key donor compliance standards, including reporting, programmatic standards and M&E tools.
Oversee grant close-out for projects/programs.
Engage project managers and grant finance manager on monthly financial reviews and quarterly project implementation and financial reviews, and follow up on budget adjustments (amendment requests) where necessary, according to donor
requirements.
Reporting:
Ensure full and timely compliance of the Business Development division on all required organizational dashboards and indicators.
Ensure effective and timely formal and informal reporting to SOs, donors and partners on GAM issues.
Ensure timely reporting of WVT GAM information to the Region and SO.
Knowledge Management:
Coordinate the implementation of Horizon 3.0 that will support the organization’s efforts to track information on project implementation, to store vital program documentation, and to gather and store information vital to communicating
project impact and promote pro-active learning.
Participate in reviews and lesson learned exercises for grants as guided by WV policies and principles.
KNOWLEDGE, SKILLS & ABILITIES:
Masters degree in a relevant field from a recognized University.
Minimum of 5 years experience in programming (designing, implementing, evaluating and monitoring) of integrated development, relief and/or advocacy of donor funded projects.
Be a results orientated leader with the ability to handle a heavy work load, manage and satisfy multiple conflicting organizational, donor and other stakeholder demands.
Ability to provide spiritual leadership to the team.
Ability to think strategically and innovatively, constantly pursuing new and better ways of working.
Be committed to empowering others for transformation – both inside and outside of the organization.
Be committed to pursuing tangible and lasting impact in the lives of the poor through an empowerment approach.
Ability to inspire across a wide range of audiences and to communicate effectively.
Highly effective people management skills.
Working knowledge of programs/projects cycle management.
Ability to maintain effective working relationships with all staff and other key partners.
Demonstrate leadership and team building ability.
Working knowledge of proposal writing and negotiation skills.
Ability to teach others.
Good planning and organizational skills.
Must be a committed Christian who is able to stand above denominational and cultural diversity challenges.
Must be willing to perform other duties as required.
Work Environment/Travel:
Office based environment with frequent travel to the field and National Office in Arusha.
Travel required: 35% domestic travel and occasional international travel (approximately 2 to 4 trips a year).
On call: 20%.
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VF Tanzania - Head of Agricultural Finance Business
JOB DESCRIPTION
PURPOSE OF POSITION:
This is a key position for VF Tanzania as it seeks to grow its existing 10,000 agricultural clients to 155,000 farmers over the next five years. The Head of Agricultural finance will be responsible for both developing and implementing a business strategy for designing, financing and implementing this goal.
The incumbent will apply their agricultural and finance experience to expand agricultural lending to all rural locations approved in the business plan and work with both WV Tanzania, new GAFCO and other partners to ensure that VFT is able to rapidly acquire and lend to large numbers of clients with products and processes that both meet farmer needs and ensure that the business unit provided effective income to the overall VF Tanzania entity. The approach known as “three in one” needs a leader who is both able to manage partnerships, lead change and deliver on results. As a member of the senior leadership team the person is expected to provide a high level of both strategic and operational leadership to the CEO and team.
KEY RESPONSIBILITIES:
To be be responsible for acquiring quality agriculture and borrowing clients leveraging on implementing WVT and other agri partnership relationships as they relate to all financial service delivery systems. This includes developing new lending procedures and processes for delivering lending at scale to farmers.
To be responsible for developing suitable aricultural products that manage effectively the risks related to weather and market uncertainty and the challenges that small holder farmers experience. At the same time implementing processes and policies that effectively drive efficiency and low cost provision of products while at the same time managing risk.
To be responsible for timely collection of loan repayments due, effective management of risk through working with FDRM, insurance companies and Companies like GAFCO to mitigate the risks related to extreme weather events and market fluctuations.
To be responsible for managing new branches set up primarily for lending to farmers. These are rural based and will operate on different remuneration and staffing structures to reflect the different lending approach.
Take the lead on behalf of the CEO in working with WVT, GAFCO and other partners in the agricultural sector including negotiating donor contracts and agreements and implementing of subsequent projects.
To would work with treasury to negotiate low cost Tanz Shilling rate loans, especially from smallholder farmer targeted funds.
KNOWLEDGE, SKILLS & ABILITIES:
Degree and preferably post graduate in Agric Finance, development, social sciences, economics, banking or business administration.
Microfinance/ banking experience 5 years in a senior/middle management role.
Agricultural experience.
Computer literacy and comfortable working with data.
Ability to live and thrive in difficult operating environments.
Cross cultural experience.
Effective in written and verbal communication in English.
Preferred:
Agricultural training (degree).
Undertaken field research in developing countries.
Deep understanding and appreciation of WV and or VFI identity and mission an advantage.
More than ten years field based microfinance or retail banking.
More than five years in a customer service organization.
Worked in integrated rural/ agricultural projects.
Experience in rural Africa.
Work Environment/Travel:
The position requires ability and willingness to travel domestically up to 35% of the time.
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Food Assistant Information Reporting Officer
JOB DESCRIPTION
Purpose of the position:
To maintain accurate commodity accounting records of all food commodities movement including receipts, loans, inter warehouse transfers, dispatches, distributions and losses and beneficiaries by gender and age served with food and non-food, Gifts in Kind.
The FAIRO is responsible for leading the field-based IT operations pertaining to the Last Mile Mobile Solutions (LMMS) technology and Commodity Tracking System. This includes provision of technical support to commodity distribution field staff during field registrations/distributions, in addition to running the LMMS web application to help staff set up new distribution projects, run commodity shipments using LMMS/CTS, and assist in consolidating and generating LMMS/CTS reports including shipment and loss claim registers and loss file. The position will also require delivering systems maintenance, testing new software development for filed deployment, soliciting client user requirements and assisting with new/upgraded installation
The holder of the position should communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others.
Roles and Responsibilities:
LMMS system operation
Oversees wireless connectivity issues between mobile devices, routers and roaming servers in field operations, trouble shooting where necessary.
Ensure correct functioning of LMMS in beneficiary registration, enrollment, household updates and commodity distribution activities. Troubleshoots technical problems as they arise (including forcing the movement of filed data to permanent data repositories).
Ensure backup of field data collection and ensures safety of data collected in field operations by password control to databases and encryption of laptop data where required.
Help administer LMMS system users within the project in coordination with the commodity officer/manager.
Serve as technical point of contact/support for food monitors and reports back to the core system delivery team on state of field deployments.
Work with software developers and software partners in new systems development
Install LMMS in roaming servers, mobile devices and perform system data updates as required for field use.
Report technical failures, help to replicate problems and lead field installations with system upgrades/new releases.
Document technical shortfalls within the existing mobile product offering and with new version release.
Prepare LMMS reports and forward them to relevant departments within WVTZ and LMMS global IT.
Reviewing and Consolidation of Monthly reports (CTS).
Assist in consolidation of Monthly commodity reports from te field into the CTS database in order to produce major reports (CSS, CSR, RSR, LSR) to donors and other stakeholders.
Ensure timely submission of the replication and backups which include field reports, warehouse reports etc. by 5th of every Month for timely consolidation at the national office.
Updating FGDB project progress reports
Liaise with CO’s to ensure timely submission of beneficiary lists and backups by 10th of every Month.
Maintain a neat, organized and chronological filing system, ensuring that hard copies of the recommended reports are available and easy to access at any required time.
Updates shipment registers and shipment receipt summaries to make sure the soft copy and files are up to date for easy accessibility on Monthly basis
Update the loss claim registers and loss files to make sure that the soft copy and files are up to date for easy accessibility on Monthly basis.
Make frequent visit to the field locations to assist in CTS documentation and accountability.
Collect all the receipts and dispatch summary, truck inspection reports, loss reports, physical inventory, warehouse inspection report, distribution summaries and distribution center visit reports.
Responsible to verify physical inventory for all the warehouses to ensure that the commodity book balances match the actual stock in the warehouses and explanations provided for any variances.
Prepare and review invoices and any other cooperating partner reports
Coordination and Collaboration
Work closely with the center supervisors, Nutrition assistants and commodity officers/field coordinators on all LMMS/CTS issues.
Work closely with the global LMMS support personnel in all aspects of the technology readiness and rollout, in addition to providing feedback to and receiving technical instructions from the LMMS field based system support and developer officers on IT upgrades, maintenance and new developments.
Administration of LMMS asset control procedures.
Participate in a forum of IT support staff for LMMS/CTS for sharing common experiences and troubleshooting technical challenges.
Capacity Development Lead capacity development with field staff to ensure adequate LMMS/CTS coverage.
Work with the Assistant FAIRO to supervise and provide training for all other PRRO staff especially
Other Roles
Represent the national office in Food Assistance forums as advised by NO management.
Perform any other duties as required by Commodity Officer or his/her designee .
Qualifications: Education/Knowledge/Technical Skills and Experience:
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Minimum Qualification required:
The holder of this position must have a minimum of bachelor degree in Accounts, Business administration, computer science or IT or other related course from a recognized University
Experience:
3 years of food and non-food commodities tracking, accounting and reporting.
Solid background in the window operating system – windows 7 / 8 in particular. Comfortable invoking, stopping or restarting system services, installing and uninstalling software, creating user groups and setting up user privileges.
Knowledge of relational Database Management Systems- Exposure to MySQL Query highly desirable, including use of Database Management Tools (Such as MySQL Query Browser and Administrator).
Ability to troubleshoot IT problems-both hardware and identified software failings. Aware of how to log, track and systematically troubleshoot IT problems.
Preferred
Experience in USAID, UNWFP, UKDFID or any other donors food commodities and financial resources online tracking, accounting and reporting system.
Technical Skills & Abilities:
Excellent Computer skill.
Online or digital tracking system for accounting and reporting in advantage.
Experience in working with donor funds
Very comfortable supporting end users.
Good written and oral communication skills.
Fluent in English speaking, reading and understanding.
Must have strong analytical, problem solving and organizational skills with an attention to details.
Requires the ability to effectively present concepts to lay users in various settings and by various means (verbal and written).
Requires strong communication skills to interact with all levels of staff and management.
Must be able to work effectively with a diverse team.
Requires the ability to work under pressure and on multiple tasks.
Good planning and organizational skills.
Ability to maintain effective working relationships with all levels of staff and donors.
Other Competencies/Attributes:
Understanding of window mobile platform desirable.
Previous exposure to mobile hardware technologies (intermec or similar products including Motorola/symbol) desirable.
Comfortable with learning the new software systems and running rudimentary system upgrades including compiling new software release.
Working Environment / Conditions:
Office environment: typical Field Based.
Travel: Domestic travel is required.
On call: During normal working hours unless there is an emergency.
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