Vanniglo01: 4 Jobs at Mwanza Urban Water and Sanitation Authority (MWAUWASA)

FRIDAY, JULY 22, 2016

PROCUREMENT ASSISTANT

POSITION DESCRIPTION:

From Daily News,22nd July 2016
MWANZA URBAN WATER SUPPLY AND SANITATION AUTHORITY
(MWAUWASA)
EMPLOYMENT OPPORTUNITIES
Mwanza Urban Water and Sanitation Authority (MWAUWASA) is one of the competitively best Authorities in the Tanzanian water and sanitation sector supplying potable water and efficient sanitation services for the residents of Mwanza City and its suburbs.
The Authority is hereby inviting applications from suitably qualified and experienced, dynamic and motivated Tanzanians to fill the understated vacancies that currently exist in the Authority:

3: Procurement Assistant (1 POST)

Appointing Authority: Managing Director
Employment Terms: Contract of Unspecified Period
Responsible to: Assistant Manager- Procurement Management
Subordinates: None
Salary Scale: MWAUWASA's Salary Scale of MAS 6

Required Minimum Qualifications:
Possession of a Diploma in Procurement and Logistics; Must be registered with PSPBTas Procurement and Supplies Full Technician;
At least three years relevant working experience; Conversant with relevant computer packages such as MS Excel; and, He/She should not be above 45years.

Duties and Responsibilities:
Addresses parcels and packages related to procurement;
• Seeks and obtains relevant information
• Files requisitions and invoices;
• Undertakes clerical duties in the PMU as directed by his/her seniors;
• Undertakes procurement dispatching works and maintains dispatch records;
• Assists in preparing all legal conditions for stocks purchase contracts;
Assists in preparing stocks purchase bid documents;
Obtaining quotations for goods and services after approval for procurement has been obtained;
Maintains accurate records of purchases and pricing;
Performs any other duties as may be assigned by his/her superiors.

APPLICATION INSTRUCTIONS:

Apply in handwriting, enclosing a certified detailed CV, copies of relevant certificates and letters from 2 referees; telephone
numbers and e-mail address so as to reach the undersigned not later than 15th August 2016. Application should be sent to
MWAUWASA as Registered mails by postal office, EMS or OHL. Only short-listed applicants will be contacted. MWAUWASAis an equal opportunity employer.
THE MANAGING DIRECTOR,
MWANZA URBAN WATER SUPPLY AND SANITATION AUTHORITY,
MAKONGORO ROAD,
P.O. BOX 317,
MWANZA.
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PROCUREMENT OFFICER (X2)

POSITION DESCRIPTION:

2: Procurement Officer (2 POSTS)

Appointing Authority: Employment Committee of the Board
Employment Terms: Contract of Unspecified Period
Responsible to: Assistant Manager - Procurement Management
Subordinates: Procurement Assistants
Salary Scale: MWAUWASA's Salary Scale of MAS 7 or MAS 8

Required Minimum Qualifications:
Possession of a Degree or Advanced Diploma in Procurement and Logistics; Must be registered with PSPBT as Graduate
Procurement and Supplies Professional; At least three years relevant working experience; Conversant with relevant computer packages such as MS Excel; and,
He/She should not be above 45years.

Duties and Responsibilities:
Assists in the preparation of Annual Procurement Plan of the Authority;
Seeks and obtains relevant information from relevant user departments/sections to ensure there is clarity in the specifications to meet the expectations of the Authority;
Collaborates with relevant user departments/sections to continually monitor, examine and re-evaluate existing procurement
contracts and suggests solutions or remedies;
Maintains accurate records of purchases and pricing;
Checks and prepares statements of requirements;
Proposes to the head of Procurement Management proper procurement and disposal by tender procedures by the merits of each procurement activity; •
Prepares tendering documents;
Prepares advertisements of tender opportunities;
Prepare contract documents;
Issue approved contract documents;
Maintains and archives records of the procurement and disposal process;
Maintains a list or register of all contracts awarded;
Forms part of the secretariat to the Tender Board and may be called from time to time to perform the duties of the Secretary of the Tender board;
Prepares monthly reports for the tender board;
Performs any other duties as may be assigned by his/her superiors.

APPLICATION INSTRUCTIONS:

POSITION DESCRIPTION:

1: ASSISTANT MANAGER - PROCUREMENT MANAGEM ENT (1 POST)
Appointing Authority: Board of Directors
Employment Terms: Three Years Contract - Renewable
Responsible to: Managing Director
Subordinates: Procurement Officers, Procurement Assistants.
Salary Scale: MWAUWASA's Salary Scale of MAS 11 (Fixed)

Required Minimum Qualifications:

Possession of a degree in Procurement and Logistics, Supply Chain Management or equivalent. Must be registered with PSPTB as Authorized Procurement and Supplies Professional.
Must have at least five years relevant working experience, three of which must be at a senior management position. Conversant with relevant computer packages/programs.
Possession of a relevant
Postgraduate Degree is an added advantage. Should not be above 45 years.

Desired Qualities:
Proven expertise as a procurement manager especially ample knowledge and experience in implementing Public Procurement
Act, its regulations and all its requirements; knowledge of sourcing and procurement techniques as well as agility in reading the market; talent in negotiations and networking; skillful in decision-making and working with numbers; experience in collecting and analysing data; strong leadership capabilities; capable of influencing excelled performance and results by his/her subordinates.

Duties and Responsibilities: ,

Employees duties include but not limited to the following:-
Advises the Managing Director on all matters concerned procurement;
Prepares Annual Procurement Plan of the Authority;
Performs all the duties of the Secretary to the Tender Board, support the functioning of the tender board, causes the implement of the decisions of the tender board and advises the Authority on tendering issues;
Develops for the Authority, policies, standards and procedures for procurement;
Ensures that there is timely procurement at optimum costs and with regard to quality, quantities and economies;
Ensures that all Procurement Activities adheres to the Public Procurement Act in place;
Recommends proper procurement and disposal by tender procedures;
Establishes, evaluates and maintains reliable primary and secondary sources of suppliers to ensure continuity of the
Authority's operations;
Monitors all available sources on market trend that may have an effect on price or lead times and then make recommendations for actions to the management;
Devises and employs fruitful sourcing strategies within the relevant Acts;
Manages existing procurement contracts by monitoring performance, examining and re-evaluating the contracts and advising accordingly;
Tracks and reports key functional metrics to reduce expenses and improve effectiveness;
Collaborates with user departments/sections to ensure clarity of specifications and expectations of the Authority;
Anticipate unfavorable events through analysis of data and prepare control strategies;
Performs risk management regarding procurement contracts and agreements;
Controls, spends and builds a culture of long-term saving on procurement costs;
Acts as the link between the Authority and suppliers;
Ensures preparation of monthly procurement reports and monthly submit the same to the tender board;
Conducts on-job training of his/her subordinates;
Conducts performance appraisal to all subordinate in the section;
Carries out any other duties as may be assigned by his/ her superiors.